Holiday Setup

Payroll > Setup > Holiday Setup

TrackIt allows administrators to keep track of paid holidays for when holidays may not have to work, but will still receive regular wages. Based on the holiday hours, employees may even qualify for overtime. Just as with Employee PTO Setup, you should add holidays if employees won't work but still get paid.

Adding a Holiday

Each company observes different holidays in different ways, so each holiday must be added and configured individually on the TrackIt Web Console.

To add a holiday, click the Add New Holiday button.
To edit an existing holiday, click the Edit button.

Holidays and their respective settings are applied across your entire company and may not be done on a plant-by-plant basis.

Add New Holiday dialog window

Holiday Name

The name of the holiday, as referred to by your company.

Date

The specific day and month the holiday occurs for that year. If it doesn't have the same date each year, use the Occurrence radio option.

Occurrence

If a holiday occurs on a different day each year, this setting allows you to set the interval by which to calculate the holiday. For example, in the United States, Thanksgiving takes place the 4th Thursday of November.

Year

Depending on the holiday, it may only be observed once rather than yearly. Based on such conditions, you may set the holiday as Reoccurring to indicate it is observed each year. Otherwise, select the future year you will observe the holiday.

You may select up to two years away from the current year.

Payroll Settings

Paid

Government-declared holidays and other company-observed holidays typically entail paid time offHours provided by the employer that employees may use for sick, vacation, and personal days.. This setting flags a holiday as paid, meaning employees are paid for that day whether they work or not.

	Selected	The holiday is treated as a company-paid day off.
	Cleared/ Unchecked/ Deselected	The holiday is treated as unpaid, meaning employees are not given a paid day off.

Holiday Pay Counts Toward Over Time

If a holiday is marked as Paid, then the hours for that day are added to their current total for the pay period. Depending on employeeUser accounts for drivers, dispatchers, and other staff to perform varying functions in TrackIt. schedules and country regulations, this time may surpass the maximum allowed amount for regular hourly pay and instead qualifies for overtime.

This option may not be used if the holiday is not set as Paid.

	Selected	TrackIt applies overtime pay toward the holiday hours that exceed normal working hours.
	Cleared/ Unchecked/ Deselected	Any overtime thresholds are ignored and pay from holidays are recorded at regular rates.

Worked Time Is Over Time

Many companies struggle to find available workers during a holiday, which means additional incentives might be necessary. With this setting, any hours an employee logs during that day are treated as automatic overtime pay.

The current hours worked for the day or week do not influence whether hours qualify as overtime.

	Selected	Any time an employee logs on-the-clock during the day is treated as overtime.
	Cleared/ Unchecked/ Deselected	Overtime is treated the same as with non-holidays, meaning overtime will not be triggered until regular work hours for the day or week are surpassed.