Payroll Setup

Payroll > Setup > Payroll Setup

Global rules for your company's payroll solutions will help in automating the management and processing of employeeUser accounts for drivers, dispatchers, and other staff to perform varying functions in TrackIt. time cards. If you have policies regarding when a week starts, how to clear exceptions, and when to apply time toward a shift after midnight, then use this screen to enforce such payroll policies.

When setting up payroll from this page, enter in the relevant information and click Save Settings .

Start Day of Week

The starting day of the week affects when to start pay periods, begin counting work hours in a week, how to arrange schedules, and more. To pick a day other than the default Sunday, click the drop-down menu and select the desired day of the week.

Require Comment to Clear Exception

Activities like late arrivals and absences are typically flagged on an employee time cardA log of an employee's start and quit times. The time card collects both the scheduled and actual times captured via TrackIt. to indicate an exceptionUnexpected events relating to time cards, like late logins, accidents, absences, and auto-logouts. to their expected scheduleA tool for scheduling daily employee shifts. Employers may use this to set start and end times for each employee.. With this setting, you can prevent a time card from being processed if no note is added to explain the problem.

Schedule and Timecards Sorted By

When viewing schedules and time card information, you may change the ordering of employees from here.

Select from the following options:

Employee # (default)
Last Name
Hire Date

Cross Day Boundary

Companies with night hours may have special policies regarding how to treat shifts that pass midnight. The settings here will largely govern when to designate the time and pay.

	Time applied to login day	Based on the time a user clocked in on TrackIt, the date of the initial login is used to determine when a shift took place. Regardless of any time clocked after midnight, the date of login will remain the sole deciding factor.
	Time split at midnight	An employee's shift for the day will always end at midnight. Any time after midnight is considered a new shift for that day.
	Time applied to day with the most hours	Once the employee clocks out, TrackIt determines during which day the overlapping shift spent the greatest amount of time. The shift is then applied to that day.

E-mail Unscheduled Employees

When new schedules are posted and an administrator clicks the E-mail Schedule button, only scheduled employees are emailed a copy of the schedule. If this option is selected , then employees without any work shifts for that day will also be emailed a copy of the schedule.

Enable Payroll Builder

Enables all settings and features associated with building payroll data.

This feature is not fully implemented.

Unable to schedule after X Hours Requested Off

If an employee requests PTOHours provided by the employer that employees may use for sick, vacation, and personal days., some companies make a policy of not scheduling that individual for any other shifts that day. Specify the total number of hours that must be met or exceeded to prevent same-day scheduling with PTO.

Mark Employee Absent After (Hours)

Administrators typically establish tardiness policies that define how late an employee may be for their shift before being marked absent.

Automatically Deduct a Lunch after X hours worked, if set up in the employee type

Some companies may not include a statusThe specific activity or task a driver is currently engaged in, typically as part of a process called a "status loop." for lunch and simply expect drivers to take a lunch during the day. This option cuts out the manual status change and automatically applies a lunch break after the total hours spent here. Enter the total number of hours to exceed in a shift before a lunch break is deducted from time the employee clocked.

This may only be used if the Employee Type Setup option on the Employee Type Setup screen is set to Yes.

Enter -1 to disable this.

Holiday Export Code

The code you use with your integrated payroll solution to track holidays and holiday work should be entered here. This will vary product-by-product.