Time Card

As employees log hours for a shift, this information is recorded on their daily time cardA log of an employee's start and quit times. The time card collects both the scheduled and actual times captured via TrackIt.. This tracks hours clocked, time driven, PTOHours provided by the employer that employees may use for sick, vacation, and personal days. used, and lunch time deducted. Additionally, any exceptions (unexpected variances to the original scheduleA tool for scheduling daily employee shifts. Employers may use this to set start and end times for each employee.) display here and may require resolution by an administrator.

Easily organize filtered schedules by using the Create Shortcut CREATE SHORTCUT button button.

To sort time cards based on employee seniority, set the Schedule and Timecards Sorted By option to Hire Date.

Managing daily time cards

Daily time cards vary based on the size and makeup of any company. Selecting a day from the Time Card screen navigates you to a list of all employeeUser accounts for drivers, dispatchers, and other staff to perform varying functions in TrackIt. time cards for that day. This screen functions much like the Schedule screen with respect to navigating to the time cards for a selected day.

SAVE button

Save

Any changes made to employee time cards are preserved.
FIX LATE LOGINS button

Fix Late Logins

All employee time cards for that day update the Actual In time to reflect the Schedule In time value. This overrides all clock-in entries whether they are before or after their expected shift start time.

This action cannot be undone.

Fix Late Logins pop-up window

ACCEPT ALL button

Accept All

All time cards for that day are marked as Accepted Selected option automatically.

REJECT ALL button

Reject All

All time cards for that day are marked as Rejected Selected option automatically.

CUSTOM EXPORT button

Custom Export

Creates a .csv file containing custom payroll data needed for integrated payroll services. The data included is configured by TrackIt staff all time card information for the selected date.
BUILDIT EXPORT button

BuildIt Export

Creates a .csv file containing payroll data and exports the contents to your company's instance of BuildIt.
DOWNLOAD button

Download

Downloads a .csv file containing all time card information for the selected date.
BACK button

Back

 

Returning to the Time Card screen to select another day's schedule may be done by clicking this button.

Time Card Detail dialog window

Each driver's time card is broken down by their scheduled clock-in and clock-out times as well as the actual times logged if an employee was late or early to clock inGoing on or off the clock for the purpose of tracking total hours worked.. When you need to make changes manually to a time card, you'll need to edit that individual's card.

  • To edit a time card, click the Edit Edit button button next to the employee's name.

ADD LOGIN / LOGOUT TIME dialog window

AUDIT TRAIL button

Audit Trail

A history of activity during that time card, including schedule, statuses, and questions are shown in a new dialog windowA pop-up window that requires user input. when this option is clicked.

Viewing the audit trail

SAVE button

Save

Any changes made to time cards are preserved by clicking this button.
SAVE & CLOSE button

Save & Close

Any changes made to time cards are preserved and the dialog window closed by clicking this button.
FIX LATE LOGIN button

Fix Late Login

All employees' actual times are changed to their scheduled clock-in time.
CLOSE button

Close

The dialog window is closed without saving any changes. You will not be prompted to save.

Times can be changed by simply editing the values represented in the columns, whereas the Work Types can be edited for better reporting of where payroll is being spent.

Time tab of the Time Card Detail screen

All statuses a driver enters on TrackIt Android display here. Details such as the statusThe specific activity or task a driver is currently engaged in, typically as part of a process called a "status loop."'s time and date, location, and answers to questions may be edited as needed. Administrators may also add and delete statuses manually.

Status / QA Details tab

  1. Navigate to Payroll > Time Card > Time Card.
  2. Click the Edit Edit button button next to the desired employee's name.
  3. Click the Status / Q&A Details tab.
  4. Click Add Status to launch a dialog window where you can set the status and time.
Add Status dialog window in payroll
  1. Enter any information needed for future reference. Based on the status selected, additional fields like questions with answer options may appear.
  2. Click Add ADD button.
  3. Enter a comment for future reference.
  4. Click Save . The new entry appears in the Status Detail table.
  5. Click Save & Close SAVE & CLOSE button to preserve your changes.

When beginning and ending times are accidentally omitted from a time card, you'll need to use this screen to make the correction.

Pre/Post Trip tab

  1. Navigate to Payroll > Time Card > Time Card.
  2. Click the Edit Edit button button next to the desired employee's name.
  3. Click the Pre/Post Trip tab.
  4. Make any odometer or hour changes as needed.
  5. Click Save & Close SAVE & CLOSE button.

Each ticketShort for “delivery ticket,” which is printed and given to the driver. Also called a tag or docket. The ticket includes, at a minimum, the product(s) ordered and the delivery address. It can also include the amounts of materials batched to form the mix. In the past, producers sent copies of the delivery ticket with prices as invoices; now tickets and invoices are two separate documents. a driver worked on during their shift is displayed from this tab. The only details you may edit from this location are those relevant to payroll, such as Job Code, Phase Code, and PO Number.

Time Card Detail Ticket tab

These values are associated with tickets for cost accounting purposes. These values are mapped to accounting packages in orderIndividual requests for specific materials that are associated with a job. Some jobs may consist of multiple orders of varying products. to break down information like how much time (and PAYROLL) is being spent during different phases of a jobA project that orders and tickets are grouped under..

Comments about time card exceptions, manager approvals, and other information may be included from this tab. Notes may be categorized through the use of the note type drop-down menu.

Notes tab of a time card

You must leave a comment on a time card exception if the Require Comment to Clear Exception setting is enabled.
  1. Navigate to Payroll > Time Card> Time Card.
  2. Click the Edit Edit button button next to the desired employee's name.
  3. Click the Notes tab.
  4. Click the Note Type drop-down menu and select a predefined type.
  5. Enter any information needed for future reference.
  6. Click Add Note ADD NOTE button if you need additional notes for the time card.
  7. Click Save & Close SAVE & CLOSE button to preserve your changes.

Audit Trail dialog window

TrackIt retains a detailed chronological record of all changes or events that occurred during an employee's shift. The audit trail dialog window is divided into tabs regarding types of interactions that occurred, such as statuses entered and questions answered.

  • From the Time Card Detail dialog window, click the Audit Trail Edit button button.

Audit Trail dialog window

Any changes made are identified along with when the change occurred, who made the changes, and what comments accompanied the change.