Employee Type

The employee's jobA project that orders and tickets are grouped under. title or classification is most often used as an indicator of how time tracking should occur for each position type. Companies typically create a type for drivers, supervisors, dispatchers, and batchThe total amount of concrete or asphalt that is being or has been batched for delivery. men.

When creating a new employee, this type is automatically assigned. Only one type may act as the default.

Hourly employees with no assigned scheduleA tool for scheduling daily employee shifts. Employers may use this to set start and end times for each employee. may be restricted with when they may log in on TrackIt using this setting. You must use the Schedule functionality of payroll to properly enforce this.

	Yes	The employee type may not log in on TrackIt if they aren't scheduled to work. This logic applies even if the employee is scheduled to work on a given day, but their shift hasn't begun.
	No	The employee type may log in at any time without the need of an assigned time cardA log of an employee's start and quit times. The time card collects both the scheduled and actual times captured via TrackIt. schedule.

To facilitate early preparation for a shift or prevent employees from clocking in early, this setting controls the employee type's ability to log in to TrackIt before their scheduled time.

Additional information is offered under Setting early login times.

	Yes	The employee type may log into TrackIt early up to the maximum time specified for Early Login Time (min).
	No	The employee type may not log into TrackIt earlier than the time specified on their schedule.

The maximum amount of time in minutes that an employee type can clock inGoing on or off the clock for the purpose of tracking total hours worked. before their shift begins.

The maximum number of minutes an employee can clock in after their shift start time without being marked as late. Once this threshold is exceeded, TrackIt flags the time card with an exceptionUnexpected events relating to time cards, like late logins, accidents, absences, and auto-logouts.. If the Require Comment to Clear Exception setting on the Payroll Setup screen is enabled for a specific type of exception, then an administrator must to review and add a comment to the time card entry.

The maximum amount of time in hours that an employee may remain logged in before TrackIt automatically logs them out.

This is often used in the eventEngine data recorded by TrackIt that includes fault codes and driver behaviors like hard braking. of employees forgetting to log out at the end of the day.

When an employee is scheduled for work other than driving, they will use this status loopA series of statuses that constitute the typical process a driver should progress through as part of their daily duties.. Other types of work might include cleaning, maintenance, and yard work.

When creating a new employee, this type is automatically assigned. Only one type may act as the default.

These types are defined from the Work & Note Types screen.

Compliance with FMCSAAn agency within the U.S. Department of Transportation that is in charge of regulating commercial driving. regulations requires that a driver only be allowed behind the wheel up to a specific number of hours each day. By specifying a value here in hours, the employee type is then restricted with how many hours they can be scheduled each day for a work type.

Additionally, this field affects the data provided on the Hours of Service report.

If an Early Login Time is allowed and specified, TrackIt needs to know how to classify minutes logged outside of an employee's scheduled shift. This setting defines whether early clock-in time is qualified as paid or unpaid time.

	Yes	The employee type is only paid for the time they're scheduled for on the time card. Any minutes logged from early clock-ins or late clock-outs are ignored.
	No	The employee type is paid for the entirety of the time they're clocked in. If an employee clocks in five minutes before their shift is supposed to start, they are still paid for that time.

To ensure employees take lunches of a minimum duration as part of state and federal regulations, select this option. The total time an employee is in the lunch statusThe specific activity or task a driver is currently engaged in, typically as part of a process called a "status loop." is automatically deducted from their time card.

Regulations typically require a minimum duration for a break to qualify as lunch, which you can specify here. This time requirement must be met while in the lunch status.

Some employees may not need or want an entire lunch break due to being behind schedule. This setting allows you to provide a minimum amount of time an employee can be on lunch before changing back to a work status.

An employee may take too long of lunches or forget to change out of lunch status. This setting provides a countdown for how long a user may be in the lunch status before they're automatically pushed to the next work status in the loop.

After a specific number of work hours each week, employees expect to receive overtime (OT) pay for additional time spent on the clock. Specify the total hours an employee must attain each week before switching to overtime pay. Typically this is 40 hours.

The duration of a shift may warrant for the use of overtime (OT) pay if an employee needs to work longer than scheduled. Specify a threshold an employee must exceed each day before switching to overtime pay. Typically this is 8 hours.

Based on the number of holidays observed by your company, you may specify the total number of paid hours available for assignment on time cards. When preparing Weekly Time Cards, you may apply holiday hours to a day the same way as with PTOHours provided by the employer that employees may use for sick, vacation, and personal days. or UTOPersonal time taken by an employee that is not covered or paid for by the employer..

The payroll code(s) associated with this employee type. This field varies between companies and is only needed for integrationAllows different software solutions to exchange information without the need for manually exporting or importing data. with a third-party payroll service.

Depending on your company's regular hours of operation, some days may be more difficult than others to schedule shifts. Select specific days of the week (such as weekends) to automatically qualify for overtime pay.